Requesting Copies of Your Medical Records

To begin, download and complete our Authorization for Disclosure of Medical Information Form, paying close attention to the center box requesting additional, individual signatures for each type of sensitive information you are authorizing to be released.*

* Requests for medical records that contain highly sensitive, protected health information, as defined by the Health Insurance Portability and Accountability Act (HIPAA), need to have the patient’s implicit authorization to be released. See the box in the center of our Authorization for Disclosure of Medical Information Form that lists the categories of sensitive information. We require that you sign off on each type of information that you are allowing us to release.
Often patients do not realize that their records contain sensitive, protected health information. Diagnoses, treatment (including prescriptions), as well as testing for any of these types of sensitive information require the patient’s additional signature for release. If we have questions about what you have signed or what you have decided not to sign we will reach out to you for further discussion and/or clarification.

The completed and signed Authorization can be dropped off, mailed, faxed, or emailed  to our office (security of all personally identifiable information is not guaranteed if submitted via email):

Harvard University Health Services 
Health Information Services / Medical Records
Smith Campus Center, 6th Floor
75 Mt Auburn Street, Cambridge, MA 02138
Office Hours: Monday - Friday 8:00AM-5:00PM

Phone: (617) 495- 2055
Fax: (617) 495 - 8077
Email: mrecords@huhs.harvard.edu

Should you have any questions please call HUHS Health Information Services / Medical Records for assistance.
Please note that our turnaround time for processing requests varies. While most are released within 7 business days of receipt, there are circumstances where the release may take longer.  If there is a date by which you need your records, please specify on your request or give us a call.

requesting dental or radiology records

For Dental records or Radiology CD’s or films please contact those departments directly.

Dental Service
114 Mt. Auburn Street, Cambridge, MA 02138
Phone: (617) 495-2063
Fax: (617) 496-0562 

Radiology          
Smith Campus Center
75 Mt. Auburn Street, Cambridge, MA 02138
Phone: (617) 496-0699

requesting only immunization records

The best and quickest way to obtain your immunization record is to log into your Patient Portal https://huhs.harvard.edu/patient-portal account and print your immunization record directly.

If you do not have access to the Patient Portal, you may also request your immunization record by following the steps outlined above in Requesting Copies of Your Medical Records.

requesting medical records from another facility to be sent to your HUHS provider

You may utilize the Authorization for Release of Medical Information to HUHS to have your outside records sent to HUHS.

Be aware that some provider’s offices/organizations may require that you complete their own authorization form. Check with your outside provider to find out which they prefer.

Due to privacy laws, HUHS cannot intervene on your behalf to have your outside records released to us. You will need to follow up directly with your provider’s office for updates or the status of these requests.

Once your records are sent to HUHS your provider and Health Information Services/Medical Records will ensure that they get scanned into your HUHS electronic medical record.

 


CONTACT INFORMATION

Harvard University Health Services 
Health Information Services / Medical Records
Smith Campus Center, 6th Floor
75 Mt Auburn Street, Cambridge, MA 02138
Phone: (617) 495- 2055
Fax: (617) 495 - 8077
Email: mrecords@huhs.harvard.edu
Monday - Friday | 8:00AM-5:00PM